Some tips for organizing a memorable and flawless event. Behind every successful result there is a dense network of elements which, combined together, give life to something unique: commitment, organization, coordination, precision. But what are the fundamental basic rules for organizing the perfect event?
First of all, of course, there is the initial idea: it is important that each event is treated as a separate case, with its particular needs and requirements, offering original and personalized services from time to time. The perfect event manages, down to its smallest details, to convey the mood and atmosphere that everyone chooses for their guests: for this purpose it is necessary not to place any limits on the services that can be offered to customers, so to give the event an absolutely personal imprint.
Secondly, constant budget control allows you to rationalize and allocate expenses in the best possible way at every stage of organizing the event.
Choice of location
Another relevant element for the implementation of the initial idea is the choice of location. This must, of course, represent the idea and concept conveyed by the event, and must be selected according to precise criteria. First of all, the area must be evaluated. With an appropriate knowledge of the area, an event production service well rooted locally can suggest the most suitable location for every need, guaranteeing the appropriate spaces for the occasion both in terms of capacity and the tone of the event, which, naturally , the systems and structures necessary for its performance.
Style of the location
Afterwards, it is necessary to choose which type of landscape is preferred. If urban, for an elegant and essential reception, rural, for a traditional location that also ensures the possibility of exploiting large spaces, or more.
It is also important to decide the style of the location, whether a rustic villa, a palace, a castle or a modern industrial space. Finally, the capacity of the location and its logistical capacity must be taken into account. It must be suited for the number of guests and the characteristics of the event.
Search for suppliers
Once the initial idea has been defined, it is time to research and analyze suppliers. Identifying the right ones for every detail of the event: food, set-ups, decorations, but also entertainment and any type of service needed. Closely linked to the search for suppliers is, then, the management of appointments with the latter. They shall be managed in such a way as to achieve the best possible result in the shortest time, optimizing times while still obtaining the maximum quality.
The booking of suppliers is confirmed only when the two previous phases have been successful, and the ideal suppliers have been identified . Of fundamental importance is the artistic direction of the event, to the extent that this is able to direct all the details of the same towards a single style that defines its personality, taking care of every aesthetic detail of the event for this purpose.
Alongside the artistic direction, a meticulous logistical direction must not be missing, aimed at avoiding unexpected events and inconveniences during the realization of the event, coordinating the suppliers with each other and regulating the relationships between them and with the chosen location. Thanks to these last two phases, the event takes shape in all its aspects. The role of all the actors in its organization and realization must be precisely established.
The timeline of the event allows its precise and punctual management. Every moment of the event itself is foreseen and schematized according to pre-established times, in a harmonious organization that will allow each supplier and each actor of the event to act in complete coordination with the others . After careful organization and planning, it’s time to start the real event: careful on-site coordination will guarantee the perfect management of any unforeseen event, following all the moments of the event to guarantee its perfect success .
DIAGO for your perfect event.
As we have seen, the organization of the perfect event is the result of the interweaving of a large number of elements, all characterized by a high overall vision, a strong sense of aesthetics and rigorous planning. There are some basic rules for organizing the perfect event.
DIAGO assists the client in the conception, design and also in the preparations required for the realization of the event. We supply a variety of services to support the planning of private parties, such as weddings, birthdays, graduation parties and gala parties. We take care of all the services, relieving the client from all concerns related to the organization of the special moment: from the selection of the location – private villas, discos, trendy clubs, historical buildings, castles, farmhouses, lofts and much more- to the preparations, passing through the entire range of related agency services such as the personal and catering services, transports and security.